Job Posting: Virtual Assistant
Start Date:
As soon as possible
Type of Employment:
- Independent Contractor (based in Canada)
- 10–15 hours per month (with interest to increase over time)
PLEASE NOTE, IF YOU ARE NOT A CANADIAN CITIZEN OR A PERMANENT RESIDENT, YOUR APPLICATION WILL NOT BE CONSIDERED.
About the Role
I am looking for a detail-oriented, reliable Virtual Assistant to support ongoing administrative, marketing, and operational tasks for a creative, service-based business in the wedding and design industry. This role is ideal for someone who enjoys structured tasks, working independently, and supporting a growing brand behind the scenes. The role is open to someone looking for a long-term position with an increase in hours over time.
Monthly & Ongoing Tasks
- Complete end-of-month reporting, including:
- Social media analytics
- Lead tracking analytics
- Google Analytics
- Simple expense tracking
- Generate blog post drafts using ChatGPT and a provided template
- Participate in one check-in call per month to review tasks and priorities
Future Responsibilities
- Upload and format blog posts on the website
- Basic bookkeeping tasks in QuickBooks
- Create estimates and invoices in QuickBooks
- Purchase supplies and materials as directed
- Draft and send emails using provided guidelines and templates
- Other tasks as needed
Tools You’ll Use
- Google Workspace (Docs, Sheets, Drive)
- HubSpot
- ChatGPT
- Project management and communication tools (to be shared during onboarding)
Qualifications
- Previous or ongoing experience as a Virtual Assistant or similar role
- Pursuing or holding a business-related degree (appreciated but not required)
- Comfortable working in a contract-based, remote role, with documented processes
Skills & Attributes
- Strong organization and time-management skills
- High attention to detail and accuracy
- Trustworthy and able to handle sensitive business information
- Clear and professional communication skills
- Ability to work independently and meet deadlines
- Bookkeeping experience and familiarity with QuickBooks is a plus
- Experience using the above tools (appreciated but not required)
- Basic understanding of marketing and analytics is a plus
- Ability to maintain confidentiality and professionalism at all times
Onboarding & Support
- Training videos and written instructions will be provided for all tasks
- Clear expectations and timelines will be outlined monthly
- Ongoing feedback and process improvements are welcome
How to Apply
Please submit to hello@unadornedstationery.com
- A brief introduction and CV
- Your availability per month and long-term
- Your hourly rate
Thank you for taking the time to apply. All applicants will receive an email whether they are moving forward or not a fit for the role.