8 Things to Prepare for a Wedding Stationery & Signage Designer

Custom-designed stationery and signage can elevate your celebration, making it more personal and cohesive. But before you meet with your designer, there are a few things you’ll need to prepare.
fun wedding welcome sign

Aesthetic & Inspiration

    Before a designer can start creating custom pieces for your wedding, you’ll need to have a clear idea of your wedding or other event aesthetic. This includes visual elements like color palettes, moodboards, and inspirational images. If you have details from other vendors you’ve already hired, like your venue and florals, that would also help. The goal is to have all your wedding elements aligned, so your stationery and signage can complement your overall vision seamlessly.

    You’ll also want to gather a few inspirational photos of stationery and signage that you like, and even dislike, so your designer has something to reference. You don’t need to know exactly what you want, as this is something you and your designer will figure out together. You can find inspiration on websites like Pinterest and Instagram or look through bridal magazines or online directories like Bronte Bride.

    Necessary for: all wedding stationery and signage.

    Date

    Your event date will need to be communicated whether on your save the dates, bridal shower invitations, wedding invites, and more. Your designer will also need this information to accurately set timelines and ensure your guests receive all the information they need, when they need it.

    Necessary for: save the dates and invitations (wedding, engagement, bridal shower, bachelor(ette) party, and rehearsal dinner).

    Optional for: other stationery and signage such as welcome signs and wedding programs.

    Time

    Just as important as the date is the time of your wedding or other events, so your designer can include the appropriate details on your stationery.

    Necessary for: invitations (wedding, engagement, bridal shower, bachelor(ette) party, and rehearsal dinner).
    Boho chic wedding rsvp card

    Venue Details

    Your invitations must include the venue’s name and address so your guests know where to go. This will also help your designer to create maps or direction cards if needed.

    Necessary for: invitations (wedding, engagement, bridal shower, bachelor(ette) party, and rehearsal dinner).

    Guest Count

    Knowing your guest count is vital for designing and ordering the right quantity of items. Guest names will also be required for personalized items like seating charts and place cards.

    Necessary for: save the dates, invitations (wedding, engagement, bridal shower, bachelor(ette) party, and rehearsal dinner), seating charts, menus, place cards, table numbers, wedding favour tags, and wedding programs.
    Elegant wedding seating chart

    Guest Addresses

    If you’re sending out save the dates or invitations, you’ll need to have your guest addresses ready. This is necessary for envelope addressing, especially if you’re aiming for a polished, cohesive look across your entire stationery suite.

    Necessary for: save the dates and invitations (wedding, engagement, bridal shower, bachelor(ette) party, and rehearsal dinner).

    RSVP Deadline

    Providing a clear RSVP deadline on your invitations is crucial. This will help give you enough time to finalize your guest count and make arrangements with your venue, caterer, and other vendors. Your stationery designer will need this deadline to include on all the necessary invitations.

    Necessary for: invitations (wedding, engagement, bridal shower, bachelor(ette) party, and rehearsal dinner).

    Additional Event Details

    Other details about your celebrations or wedding day can also be included in your stationery to give your guests all the information they need. These may include:

    • Dress code
    • Whether children are invited
    • Accommodations for out-of-town guests
    • Parking information
    • The day’s schedule or order of events
    • Gift and registry details
    • Link to your wedding website
    • Other personalized requests
    Necessary for: invitations (wedding, engagement, bridal shower, bachelor(ette) party, and rehearsal dinner).
    Modern wedding details card

    Conclusion

    By preparing these 8 things ahead of time, you’ll ensure that every detail comes together seamlessly. You’ll also avoid mistakes from last-minute scrambling, like ordering the wrong number of invitations, forgetting to account for certain guests, or sending invitations to incorrect addresses.

    If you’ve prepared these 8 things and are ready to get started, message me to create your custom stationery and signage.

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    About the Blog

    Learn everything you need to know about wedding planning, wedding stationery & more. Enjoy tips for staying on budget, along with timelines, checklists, and complete guides to everything wedding!

    About Unadorned

    Unadorned Stationery is a custom-designed wedding stationery and signage business in Vancouver.

    Why Custom Designs?

    Bring your wedding aesthetic and unique love story to life at every guest touchpoint. With completely custom designs, get exactly what you envisioned, create a cohesive look, and prioritize the finer details of your celebration.

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